The tool lets you prioritize and manage everything with a variety of features. Thankfully, Gmail is one of the best tools for doing just that. When you receive thousands of emails during the day, you need an organized inbox that allows you to sort, archive, and organize them. What we’re going to discuss next is this topic. There are many other ways of sorting and organizing your emails, as well as the Starred and Important folders. To begin with, you’ll only see four folders next to the inbox when you log in. It is where new labels will appear later when you create them. Within your inbox, you’ll find your email folders left-hand side. The selected image will become your inbox’s background. The collection of Google backgrounds is impressive.Ĭlick Select, then Save after picking one. To prevent your inbox from being boring as ever, Google provides you with themes.Īt the upper right corner of your screen, under where your profile icon appears, you will find the cog icon for the “Settings.” Click this icon to change the theme. You might also be interested in customizing your new email inbox, just as you might customize a new computer. There are numerous options available to you here, including full-screen editing, choosing an email label immediately, switching to plain text mode (removing all formatting), printing the email, and checking the spelling (not a bad habit to get into). You should also be aware of the dropdown arrow in the lower right corner when composing an email.
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Keep in mind that many people do not consider emoticons to be very professional, so only use them when you’re not communicating with a professional audience. There are currently five general categories on the website. The list of available emoticons on Google has improved over the years. Other top-level items can be found in the following menu below. Font size, format, indent, bullet list, numbering, or even block quotes can be changed. You can format your email text just like you would in a word processing program with this formatting bar. Unlike most web clients, Gmail’s text formatting menu is located at the bottom of the window rather than at the top.
If you’ve used any other web client, you’re probably familiar with the To, Cc, Bcc, and subject fields at the top of this window. Using it, you can write emails while multitasking. The advantage of this is that it is a lot easier to write an e-mail in a different area of the screen, or even on a completely different screen, without blocking your web browser. You’ll find the email composer in a separate window when you click it. With the Shift key pressed, the double-arrow icon becomes a bold single arrow when you hover the mouse over it.
You should take some time to explore all of the things you can do in the email composer window, which is one of the most feature-rich sections of the Gmail interface.įirst, there’s a little-known secret: although you open the email composer window in the lower right corner of your screen, you can easily open it in a new window by holding down Shift and clicking on the resize arrows in the upper right corner. In the upper left corner of the inbox, click on the red Compose box.
You can keep your inbox much cleaner and easier to maintain by using these categories and accounts. If you’re working on many projects or clients simultaneously, and you want to keep your emails organized into different tabs, this is especially helpful. Your inbox will also be updated with the new tab that you created for that new category. If you click on the “+” icon next to all of the existing tags on the main inbox page, you’ll see a list of categories for your current messages. Whenever you get a new incoming email, you can select a category or create a new one in the top menu.
You can customize and add additional tabs to these emails if you like, as they have been organized by “category.” Make use of the category tabs.
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